Finding the perfect event venue Kuala Lumpur can be a daunting and challenging task, even for the most seasoned event organizers.
In the recent study on the event planning industry, the stats show that nearly 400 professional event organizers, the majority of the planners spend most of their budget on the event venue.
Obviously, most of the event venues are often expensive, and this is because the venue has the ability to dramatically leverage the overall attendee experience.
Therefore, as a professional organizer, you should brush up on a few basics in finding the right event space KL.
1. Understand Your Main Objective
Whether you are planning to have a private function venue, tradeshow or a meetup, it is always essential, to begin with, a clear goal in mind.
Is the purpose of the event to educate the attendees, provide them with amazing networking experiences, introduce the attendees to new service providers or something else?
It is always ideal to come up with a reason for the event as this will help you to select a venue that aligns with your overarching event goals.
Nevertheless, the event space should support the results that you would like to achieve. If one of your goals is to increase the exposure for your sponsor, then choosing a venue that features a welcome area could accommodate a sponsor booth would be a brilliant idea.
2. Review Existing Data
If you have used event planning software to organize the events, you should have enough data to help you to understand what was effective and what was not.
For instance, you know the attendees had great networking experience, then the venue that you choose like a training room for rent should be good to use again.
You could gather some insight by surveying event attendees during the previous events and have the data about how they prefer the event. If you are planning a similar event, you can use this polling data to determine what venue might be the best.
3. Create an Interior Design Plan
For sure, innovation and progress are sparked by the spaces that inspire and encourage collaboration.
If the key to success for an event is audience participation, the event organizers should be inspired to search and create spaces that could spark creativity and interaction between the attendees.
Here are some of the actionable interior design tips that you could consider when designing and customizing your own meeting room.
· Try Using Pinterest
Running out of ideas? A virtual photo-sharing website like Pinterest could allow you to make and manage photo collections, that contains thousands of inspirational interior design ideas for event organizers.
After keying in the topic of choice, you can develop the idea boards to gather and organize interior design ideas for function hall for rent.
· Lighting
Without a doubt, lighting plays a major role in event planning as it can make or break the mood of the event. It is also can be deployed to help drive the event networking, or to focus attendees on a particular part of your event.
Nonetheless, managing the color and different intensities of lighting effectively could help to highlight the important elements of your event, while supporting the ambiance and theme.
· Furniture
When it comes to furniture, consider how much you want your guest to interact in a meeting room for rent in KL.
If you are organizing an event in an outdoor space, the bar tables and chairs can encourage mingling, while small seating areas could stimulate more intimate conversations.