When it comes to event management, there are very few rules that are set in stone. This is because every event space in KL is different, where each one requires a unique and exceptional approach.
To be a great event manager, you have to be as flexible as you are organized. This flexibility will allow you to easily adapt, learn as well as the change to make each event better.
Just one word – Don’t just manage an event. Instead, turn all of your event venue KL into a legendary masterpiece with these workable 6 tips for better event management:
1. Set Clear Goals
If you are coordinating with an event planner, they might send a list of objectives to your way. Or else, you need to work with your client to come up with more concrete goals for the event.
On top of that, you need to make sure these goals are as specific as possible. How many questions are you hoping to fit into one question and answer session? How many people will fit into the event hall? Use numbers whenever possible.
2. Start Planning Right Now
In planning a perfect event, the sooner you can confirm the details of an event, the better. You can make a head start by making calls as much as a year in advance in reserving your private function venue in KL and take advantage of the vendors’ early-bird specials.
While it is crucial to make a flexible agreement in the early period, reaching out to the venues and vendors early also will get to save your time, money and cut the hassle down the road.
3. Negotiate for Better Price
As a matter of fact, every event is different and vary from each other’s, including the price for the function hall for rent.
Of course, vendors understand this, which is why many offer custom services with flexible pricing. Thus, instead of asking the vendors for a quote, figure out how much you are willing to pay for event space for rent, and offer the vendor between 5-10% less.
Through this way, even if the vendor negotiates up, you still stay on the budget and eventually save you money.
4. Mobilize Your Networks
Next, event management is all about networking. It is important for you to stay in close contact with the venues and vendors that you love to work within the future.
Just when you need them, they will be there for you. You can keep your former colleagues and volunteers close too.
In other words, building an effective staff and volunteer teams quickly and easily by mobilizing your extensive social network in setting up the perfect event space.
5. Learn from Every Event
Take some time to debrief with your team after each event. Have a deep discussion on what went well and what didn’t as well as the aspect that needs to be improving.
Having a brainstorming and debriefing sessions on an event space Petaling Jaya is a great way to get people’s suggestion and impression while the event is still fresh to their mind.
6. Follow up With Everyone
Last but not least, you need to follow-up with each of your clients and your team after the event about the event venue in KL. This might seem trivial, but it is a proven method to know what you can do better in the future.
Don’t leave the participants, staff or volunteers hanging after they have packed up and gone home.
You need to constantly follow up with each group by emailing asking about the progression before and after the event regarding wedding venue in KL.
Also, end up with a thank you emails to the venue and vendors who made the small wedding venues possible. Show your gratitude and appreciation towards the hard work that they had put in and you wish to work together again in the future.